Wishes and Messages

What is block letter format

  1. Home
  2. Wedding Anniversary Wishes
  3. What is block letter format
What is block letter format
November 04, 2018 Wedding Anniversary Wishes 5 comments

How to Write a Block-Style Letter. The block-style letter uses a minimalist format with no indents; every part of the letter starts at the left margin.

Professional correspondence should always have a clean, crisp appearance, and Ginger’s business letter templates will help you achieve the look you want.

Full Block Format

Full block style business letters have a formal appearance, however they can be used in informal business situations as well as formal ones. If you are looking for a single format that will work well in every situation, this is a good one to use.
Notice that the following business letter format is laid out so that it is easy to read. It is also a template that is very easy to type, as there are no indents to worry about.

Full Block Format Business Letter Template

Your Name
Address
Address
Phone
Today’s Date

Recipient’s Name
Company
Address
Address
Address
Dear (Recipient’s Name),

This block format business letter template illustrates how quick and easy communications can be to type. Notice that it looks very much like the semi-block letter format, except the paragraphs are not indented. This is a format you can use for all business occasions.
Notice that all elements in this letter are left justified. This formatting provides a crisp, modern look that many people prefer.
If you have any enclosures to include in this letter, make a note at the bottom left, a few spaces below the signature block. Just write “enclosures:” and follow up with the names of any items inside the envelope. A brochure, an application, or a copy of an invoice are some of the things you might think about including.

Sincerely,

Your First name, Last name, and Title

Modified Block Format

Modified block style business letters are less formal than full block style letters. If you are corresponding with someone you already have a good working relationship with, the modified block style letter is a good one to use.
Notice that the following business letter format is written without indents. If you prefer to use indents, try using the semi-block or modified semi-block format instead.

Modified Block Format Business Letter Template

Your Name

Address
Address
Phone
Today’s Date

Recipient’s Name
Company Name
Address
Address
Address

Dear (Recipient’s Name):

This modified block business letter format looks very much like the modified semi-block letter format, except the paragraphs are not indented. Modified block letters are just a little less formal than full block letters.
Notice that the sender’s address, the closing, the signature, and the signature block all start near the center of the page. In some cases, people who prefer to use this format begin these elements five spaces to the right of the center of the page.
If you have any enclosures to include in this letter, make a note at the bottom left, a few spaces below the signature block. Just write “enclosures:” and follow up with the names of any items inside the envelope. A brochure, an application, or a copy of an invoice are some of the things you might think about including.

Sincerely,

 

Your First name, Last name, and Title

 

Standard Format

Standard format business letters are quite formal. Because they include an optional subject line, they are ideal for situations in which you need to create a formal response or communicate about an account number or case number.
At the bottom of this template, you’ll see something the other business letter templates don’t contain. Below the signature block are three lines of text indicating that a secretary or assistant typed the letter for the sender, that a copy was sent to another recipient, and that there are enclosures. In other business letter formats, “enclosures” is written out. In standard format, the word is abbreviated.

Standard Format Business Letter Template

Your Name
Address
Address
Phone
Today’s Date

Recipient’s Name
Company Name
Address
Address
Address

SUBJECT: Type the subject here and underline it.

Dear (Recipient’s Name),

This standard business letter format looks very much like the block letter format. Notice that everything is left justified.
You will notice that this template contains some elements that are different from those in the other business letter formats on this page. First, there is a subject line. This element is optional, and can be replaced with a “RE:” line that is used to reference something specific like a previous communication or an account number. Be sure to underline this so that it stands out.
Additionally, this template has three other elements. On the line located beneath the signature block, you will notice my initials in upper case letters. A colon separates them from my assistant’s initials, which are written in lower case letters. This indicates that my assistant typed the letter for me. If you type a standard business letter yourself, you do not need to include this element.
Beneath the initials, you will see “cc:” followed by my business partner’s name. This indicates that I have sent a copy of this letter to my partner. If you write a letter like this one but don’t cc anyone, there’s no need to include this element.
Finally, you will notice the letters “encl” followed by a colon. This indicates that there are enclosures. Interestingly, the standard business letter is the only one in which you use “encl” instead of writing “enclosure” to show that a brochure, application, invoice, or other item(s) are enclosed. As you may have already guessed, you can skip the “encl” if you haven’t included anything with the letter in the envelope.

Sincerely,

Your First name, Last name, and Title
YN:an
cc: Business Partner, Other entity
encl: Business letter template

Open Format

The open format business letter has a clean, formal look just as the block format letter does. It is suitable for all business communications.
There is one major difference between this format and the other business letter formats on this page: It contains no punctuation after the greeting, and no punctuation after the closing.

Semi-Block Format

The semi-block format business letter is a little less formal than the block format letter and slightly more formal than the modified block format letter. It works well in almost all situations and is a good choice if you find yourself on the fence about which format to use.
Semi-block business letters differ from most others in that the first line of each paragraph is indented. Look at the modified semi-block business letter template if you’d like to try another format with indentations. It is the least formal of all the formats shown on this page.

Semi-Block Format Business Letter Template

Your Name
Address
Address
Phone
Today’s Date

Recipient’s Name
Company
Address
Address
Address

Dear (Recipient’s Name),

This semi-block business letter format looks very much like the block letter format, except the

paragraphs have been indented. Semi-block format letters are just a little more formal than modified semi-block business letters.

Notice that the sender’s address, the closing, the signature, and the signature block are left justified.

The only elements of this business letter format that are not left justified are the first lines of each of the paragraphs.

If you have any enclosures to include in this letter, make a note at the bottom left, a few spaces below

the signature block. Just write “enclosures:” and follow up with the names of any items inside the envelope. A brochure, an application, or a copy of an invoice are some of the things you might think about including.

Sincerely,

Your First name, Last name, and Title

Embed code:

Block format features all elements of the letter aligned to the left margin of the page. It has a neat and simple appearance. Paragraphs are separated by a double.

Q. What is block format when writing a paper or letter?

what is block letter format

Modified Block Business Letter

Modified block layout is quite common in business letters. It is traditional and quite popular.

Dixie suggests you have a look at it and you will instantly recognize the format.





What is Different about Modified Block Business Letters?

Modified block business letters use a slightly different format from the full block business letters. In the modified block style the return address, date, complimentary closing and the signature line are slightly to the right of the center of the paper. Dixie recommends you to tab over to the center of the letter and not use Ctrl-E which would distort the block.

As Dixie has already mentioned, the return address has become uncommon for business letters, it is usually substituted by a letterhead.



A Great Presentation of a Modified Business Letter Layout Which Uses Materials from Dixie's Site


Below Dixie proudly presents... ta-dah!... the presentation which was made using materials from her site, actually from the very page you are now browsing.




Elements of a Business letter

On the full block business letter page Dixie has a description of all major parts of a business letter. Below she provides links to them for your convenience:

Letterhead (can be substituted with a return address in an individual to business letter)
Date
Inside Address
Salutation
The Body of the Letter
Complimentary Close
Signature Block

You can also visit a Business Letter Elements page to check out additional business letter elements. And read some more details about enclosures below (Dixie put them on this page because the sample letter above contains them).


Enclosures

Enclosure notations are usually typed two lines below the signature block and flush with the left margin. When more than one enclosure is involved, Dixie recommends to identify each of them by number; e. g., Enclosure 1, Enclosure 2.

In the letter above enclosure was identified in the body of the letter as well, in this case it might have been enough to type Enclosure below the signature block, but Gregory chose to reiterate it in the enclosure notation. As Dixie says, personal preferences should always be taken into account when you are writing a business letter, or any other piece of business correspondence.


Dixie Invites You to Practice Writing a Letter


Letter Generator

Dixie has found an interesting site where you can try out a modified block business letter generator. It generates perfectly the modified block format for you, the letter you will still need to write by yourself. Dixie had some fun playing with it and she hopes you will like it too.

There actually are two types of letters that can be generated, an indented letter to a friend or a modified block business letter.

When you are finished typing your business letter (which is your primary goal, isn't it?!), you can print it out directly from the letter generator.


A Few Words about Letter Writing in the UK

You know that Dixie's site is mostly focused on business correspondence in the US. But some of you might wonder about the UK ways.

The British business letter format is somewhat similar to a modified letter format above, but differs in some small ways.

To see for yourself try the letter writing excercise which is designed for children to practice writing a complaint letter the British way. It's good for adults too, Dixie assures you.






Related Topics

full block business letterindented business letter

 



nomination for employee of the month example
Get well note
sample of collection letter in business
Credit rejection letters
thanking letter for accepting the invitation
Have i told ui love you
list of conjunctions with examples
Sales invitation letter

business letter format

what is block letter format

Most business letters must include a return address (letterhead or your name and address), date, an inside address (receiver's name and address), a salutation, body paragraphs, and a closing. However, there are several ways to format this information. For example, return addresses can be centered or begin at the left margin or begin at the horizontal center of the page.

There are four basic business letter formats.

Features Sample Letter Full Block All letter parts begin at the left margin. Full Block Modified Block Indented Paragraphs Date, signature, and closing begin at the horizontal center of the page. All body paragraphs are indented. Indented Paragraphs Blocked Paragraphs Date, signature, and closing begin at the horizontal center of the page. All body paragraphs begin at the left margin. Blocked Paragraphs Simplified All letter parts begin at the left margin. This format includes a subject line but omits the salutation and signature. Simplified

Format for Writing Professional Letters

There are several formats for writing professional letters. There are two basic styles of letters: block form and indented form. The samples below will help you determine which style you prefer.

Check Writing Letters for more details on block, indented and simplified letters.

 

 

Full Block Form

 

Your Name
Address
Phone Number
E-mail (optional)


Date


Name of Receiver
Title
Company Name
Address

Dear __________:

When writing a letter using block form, no lines are indented. Include your name, address, and phone number where you can be contacted, as well as the date. You then include the name and address of the person you are sending the letter to.

With new paragraphs, just skip a line instead of indenting.

Add your phone number where you can be contacted in the last paragraph. If the receiver needs to use a relay service to call you, briefly explain that you are deaf/ hard-of-hearing and that s/he can call you through relay. Give the receiver his/her state relay number and explain that s/he will need to give the operator your number. Then give him/her your number.

Sincerely,

Your Signature

Your Name
Your Title

 

 

 

 

Indented Paragraphs Form

Your Name
Address
Phone Number
E-mail (optional)

 

Date


Name of Receiver
Title
Company Name
Address

Dear __________:

 When writing a letter using indented form, indent each paragraph. First include your name, address, phone number, and the date. This information should be located at the top of the page, either in the center, or indented on the right side of the paper. You then include the name and address of the person to whom you are sending the letter.

At the end of the letter, place your signature on the right side of the page. Don't forget to provide any relay information if necessary. 

Sincerely, 

Your Signature 

Your Name

Your Title 

 Blocked Paragraphs Form

Your Name
Address
Phone Number
E-mail (optional)

 

Date


Name of Receiver
Title
Company Name
Address

Dear __________:

When writing a letter using blocked form, indent each paragraph. First include your name, address, phone number, and the date. This information should be located at the top of the page, either in the center, or indented on the right side of the paper. You then include the name and address of the person to whom you are sending the letter.


At the end of the letter, place your signature on the right side of the page. Don't forget to provide any relay information if necessary.

 

Sincerely,

Your Signature

Your Name
Your Title

 

 

 

 

Simplified Style Form

 

Your Name
Address
Phone Number
E-mail (optional)


Date


Name of Receiver
Title
Company Name
Address


SUBJECT LINE (use capital letters)


When writing a letter using simplified style form, put the date on the left. Then, put the receiver's name, and his/her title, company name, and address.

Write a subject line instead of a salutation. The subject line must be in all capital letters.

At the end of the letter, put your name and title, all in capital letters.


YOUR NAME
YOUR TITLE

 

 

  OTHER OPTIONS 

  • If you are using block format, you can place your address anywhere on the letter. You can place it at the top of the page (top center or top right side), or you can put your address at the end of the letter after your signature and name, regardless of which format you use.

  • If you are using block form, you can place the date on the left, in the center, or on the right. However, if you are using the indented form, it is usually better to place the date on the right or on the left. Do not put it in the center.

  • With the indented form, you can put your signature on the right or left side of the page.

  • If you want to make your letter stand out, boldly type your name in a larger font at the top of the letter and type your address just below it in a smaller font. Example:

    Missy Gold
    1345 Main Street
    Anytown, VA 22879

  • The word processing program in your computer might have some standard letter templates that can help you. These programs generally have many different style and format options. Check your template feature or the help desk on your word processing program to see your options. Some key words you can try are:

    • letters

    • create a letter

    • write a letter

    • resumes

    References

    Sourced by Janel Muyesseroglu

    Gallaudet Interpreting Services (June 1999). GIS Web. [Online]. Available: http://www.gallaudet.edu/~gisweb/ [June 23, 1999].

    Maggio, R. (1990). How to say it. Englewood Cliffs, New Jersey: Prentice Hall.

    Webster's New World Office Professional's Handbook. (5th ed.). (1996). New York: Macmillan.

    Yate, M. (1997). Cover letters that knock'em dead. Holbrook, Massachusetts: Adams Media Corporation

     

    Developed by Patrick Peters
    and Koon Wei Ho



     

1. BUSINESS LETTER. BLOCK STYLE. FRIENDS AND NEIGHBORS. W. Iowa Street. Dermott, AR () December 7, ↓ 4.

How to Write a Block-Style Letter

what is block letter format

You write most business letters with the intention of getting the reader to respond. Write your business letters with a clear purpose, making those letters error-free, friendly, and pertinent. All business correspondence should be on company letterhead, and the form of the rest of a business letter is standardized. All business letters have the following elements:

  • Dateline: Three to six lines beneath the letterhead, flush left or right. The dateline contains the month (fully spelled out), day, and year.

  • Recipient address: Three to six lines below the dateline, flush left. The recipient address is composed of:

    • Addressee’s courtesy title and full name

    • Addressee’s business title

    • Business name

    • Street address

    • City, state, and zip code

  • Greeting or salutation: One or two lines below the last line of the recipient’s address.

    If you use first names in person, you may do so in your salutation.

  • Body: Starts one line below the greeting. The body of the letter contains whatever you have to say.

  • Complimentary close: Two lines below the last line of the body of the letter, flush left or centered.

    All the following closes are appropriate in business letters when you don’t know the addressee: Yours truly, Very truly yours, Yours very truly, Sincerely, Yours sincerely, Sincerely yours.

  • Signature: Immediately below your complimentary close, you hand-write your signature.

    Immediately below your handwritten signature, type your signature and business title.

  • Final notations: Two lines below your typed signature. For example, if you’re sending copies of the letter to other people, you may type cc:, followed by the alphabetically listed names of those receiving the letter.

  • Check out an example of an appropriate business letter in this figure.

    Click here to get a closer look.

    WATCH THE VIDEO ON THEME: Business Letter - Modified Block Format

    Block style or block letter is a letter (usually business letter) format where all typed content is aligned with the left margin and no indentation.

    what is block letter format
    Written by Ditilar
    Write a comment