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Write farewell letter to my clients
October 06, 2018 Wedding Anniversary Wishes 5 comments

One way to make sure your last impression at a company is as good as your first is to take the time to send a farewell message to your coworkers and clients.

A goodbye email to coworkers is a smart career move.




On your last day at work, you could sprint for the exit with a war whoop. Maybe knock over the company gumball machine on your way out.


But—your future. That little thing about burning bridges. A.K.A. networking.


Any coworker might be the next Bill Gates or Indra Nooyi.


Anyone could hold the ticket to your future dream job.


A goodbye letter isn’t just a good idea. It’s crucial.


This guide will show you:


  • How to write a farewell email that strengthens relationships.
  • A goodbye email to coworkers sample you can convert and use.
  • 10+ great farewell email to coworkers examples for different types of colleagues.
  • Why a farewell letter could be your smartest career move yet.


Ready? Here’s a farewell email sample. Try to spot why it works so well.



Keep reading to see farewell letter to coworkers examples, and how to write yours in five easy steps.


The Secret Behind the Best Goodbye Letters


Knowing how to write a farewell email means understanding why.


A farewell letter—or goodbye email to coworkers—has one purpose:


To show respect.


Respect is good for your soul.


But it’s great for your career.


The overwhelming body of research shows networking significantly increases salary growth, job performance, and career satisfaction.


Need proof?


Meet Elle Torres. She networked her way into a six-figure job with an unfinished degree.


Where did her big offer come from? A contact she’d known for years.


You never know where that dream job will come from.


Keep that in mind as you write your goodbye letter to coworkers. Then all your writing choices will be easy.


Okay. You’ve seen the great farewell letter sample above.


Now let me show you why it works, and how to write a goodbye email to coworkers:



Choose the Right Format for Your Goodbye Letter to Coworkers


How do you write a goodbye email to coworkers?


Send short, personal farewell emails that reinforce relationships.


Pretend each coworker is the next Tim Cook or Mary Barra. (They might be!)


Keep it Short


Long last work day emails say, “I’m more interested in me than you.”


That sends exactly the wrong farewell message.


Saying goodbye to coworkers should be short:


  • 3 paragraphs
  • 7–8 sentences
  • 150 words


Send a Farewell Email—Not a Farewell Letter


Why not send a farewell business letter when you leave?


Printed-on-paper business letters are momentous. They send the message, “I’m important.”


You want your coworkers to feel important.


To focus on relationships, stick to short, informal emails.


Don’t Send a Group Email


What better way to say, “You don’t matter” than a group email?


Start with an informal salutation, like:


  • Hi Tim,
  • Dear Francine,
  • Hey Sheryl,
  • Hello Arnold,


Then customize each goodbye email to coworkers.


I’ll show how next.


Pro Tip: Should you send a fresh email to every coworker? Start with farewell email templates. Spend more time customizing for cherished contacts. For others, change the name and one or two details.


Haven’t sent your two weeks notice letter yet? Learn how—and whether two weeks is enough. See our guide: How to Write a Two Weeks Notice Letter of Resignation



Don’t Talk About Yourself in a Farewell Email to Coworkers


Not sure how to start a goodbye letter?


What if one of your connections is a future Sheryl Sandberg?


There are 27 million entrepreneurs in the U.S.


That means 1 in 10 people you meet is a potential future business leader. Even more if you count C-Suite executives.


Your goal?


Show you understand that in your farewell letter.


Briefly mention your excitement for your future. Then move on quickly to what you’ll leave behind.


These two goodbye email to coworkers examples show right from wrong.



Dear Sheryl,


As you know, I'm leaving my graphic design position here at Redinger & Hoff. My last day is August 12th.


I'm excited to start a new chapter, but I want to let you know how much I’ve enjoyed working with you.


The first of our farewell email to coworkers examples keeps your future plans vague. That puts the attention where it belongs.



Dear Sheryl,


I'm so excited to start my new career. My time here has been great, but this opportunity is the chance of a lifetime for me. The pay is better, the perks are better, and the team over at XYZ Co. is so amazing! My 401K will be fully vested in six months, which means...


Yowch. Way to rub it in. Ears will be steaming after that goodbye email to coworkers.


Pro Tip: Need goodbye email subject line examples? Keep your resignation email subject simple. Departure, Farewell message, or Moving on will start on the right foot.


Don't have a new job lined up yet? Before saying goodbye to coworkers, learn the top four job sites to focus on. See our guide: Job Sites: 15 Best Job Search Engines and How to Use Them Perfectly



Ace Your Goodbye Email by Showing How Much Your Coworkers Mean to You


How can you say, “I value this relationship?”


You could just say it.


But that’s generic.


Use specifics in a goodbye email to coworkers.


The right details prove your coworker is important.


Look at the huge difference in these two farewell letter to colleagues examples:


Without your insights, our team would never have won the CSS Design Award. Your guidance has helped me grow as a designer in ways I'd never have expected. You also introduced me to my new favorite book—The Art of Looking Sideways.


That goodbye email does it right, with details.


The next of our farewell email to coworkers examples doesn’t:


I really appreciate you and value our relationship. You’ve been a great coworker and I’ll always value our experience together.


Yep. Generic. I don’t feel special. Do you? Not with that goodbye letter.


To show how much a coworker means to you, mention one or two of these:


  • Something you learned from them.
  • What you’ve gained from the relationship.
  • Something you share.
  • Some way they helped you.
  • A funny moment or memory you experienced together.


Use 2–3 of those specifics in each goodbye email to coworkers you send.


Pro Tip: Your details will vary in a goodbye email to a manager, senior, coworker, or direct report. Customize your approach for each. I’ll show how in a minute.


How can adding 40 words to a LinkedIn profile make you 40x more likely to get hired? See our guide: How To Optimize Your LinkedIn Summary & Profile To Get Jobs



Say You’d Like to Keep the Relationship Alive

Imagine this—


It’s three years from now. You’re unemployed.


Then the phone rings. It’s a former coworker. She asks, would you be interested in a cushy job offer?


The best goodbye email to coworkers leaves the door wide open.


See how in the next of our farewell email to coworkers examples:



Even though I'm moving on, you gave me a lot to take with me. I'd love to keep in touch. Please feel free to reach out for any reason at my personal email ([email protected]) or mobile phone (904-451-1014).


Warm regards,


Kiara Shertick


Nice. Your colleague will feel honored by that farewell letter. She’s obviously part of your inner circle.


Not so with the next of our goodbye email to coworker examples:



Let’s keep in touch! You can find me on LinkedIn or use my contact info below. Thank you and goodbye.


Best regards,


Kiara Shertick


That feels form-letterish. It’s not memorable and it doesn’t belong in a professional goodbye email.


Pro Tip: Never spring your departure notice in a farewell email to colleagues. Always tell your boss in person first. Then send a resignation letter. Goodbye emails come last.


Will one heated moment on Facebook sink your great goodbye letter to coworkers? Prevent disaster with our guide: How to Check Your Online Presence Before Recruiters Look You Up



End Your Goodbye Email to Colleagues with Copious Contact Info




You just got a referral for a fat job.


Where did it come from? A past coworker and a farewell email.


You gave him lots of contact info in your goodbye email to coworkers. That did two things:


  1. Made it easy for him to find you
  2. Made him feel valued


[email protected]



3048 Sycamore Fork Road

Fort Lauderdale, FL 33301


A great farewell letter stresses the importance of the relationship.


Adding lots of contact info is like a ten-foot welcome mat.


Pro Tip: Include lots of contact info. Adding more to a goodbye letter makes your connection feel significant.


What contact info should you leave off a resume? Should you include your Facebook handle? See our guide: How to Make a Resume Header with the Right Contact Info



Best Farewell Email Examples for Different Coworkers


You can start with the same template for each goodbye email to coworkers.


A farewell letter will always have the same ingredients:


  1. A salutation like Dear, Hi, Hello, Hey,
  2. Remind them that you’re leaving, and the date.
  3. Reference a couple details that show why you value them.
  4. Offer to stay in touch.
  5. Provide copious contact info.


Step #3 will differ for each recipient. Here are a few goodbye letter examples to light the way:


To a Coworker


This farewell to a colleague shows how to pick a positive detail. A goodbye email to coworkers after resignation should focus on a strength the person likes about herself.


You’re an expert at something most people don’t get—reading the room. I’ll never forget when upper management pushed to lock in Innotech as a supplier and you spoke up for us. Had you not done that, we would have lost tens of thousands that year. I’ve tried to learn that skill from you.


To a Direct Report


A farewell letter to an employee can speak to their strengths.


Your cheerful attitude was a joy to be around every day. You may not remember, but after we lost the Klimson account, I was feeling pretty gut-punched. Your kind attention and bright attitude refocused me on our new business outreach.


To a Manager


Feel like burning bridges with your manager? Don’t. A thank you letter to your boss when you leave work is the smart move.


When I wanted to buy the new editing software, you could’ve just said no. Instead, you took the time to explain your reasoning. Your business insights gave me a tool to make decisions easier. I’ve appreciated that ever since.


To a Senior Employee or Executive


Every company likes to talk about family. This company actually embodies it. The Amazon gift card you sent out of the blue may have seemed small to you, but I often think of it at unexpected times.


To Those You Don’t Know Well


I really enjoyed getting to know you. It was a pleasure working with you on the Cloud Management project. Your ideas and insights helped make it a success.


To a Client


It’s been a pleasure working with you these last four years. I really appreciate all your business. Most of all, I’ve enjoyed our talks about fly fishing.


The samples above make for great last working day emails.


Here’s one last piece of advice: Resist the urge to send a funny goodbye note.


If your coworker has a great sense of humor, use quips like, If I don’t see you again, so what?” at your own risk. They can backfire too easily in a farewell email to colleagues.


Pro Tip: Don’t make up compliments in a goodbye email to coworkers. People can see through that like a break-room window. Find things you like about others, or focus on fun memories or things you have in common.


Key Takeaway


Leaving the company is awkward at times. Leaving without a thank you letter to colleagues on your last day of work even more so.


Here’s a recap of how to write a goodbye email to coworkers:


  • Keep it short. A short farewell email to coworkers says, “Your time is important.”
  • Focus on the relationship. A goodbye letter should leave them thinking highly of you. So—make it all about them.
  • Add details like what you learned from them, something you have in common, or a funny moment.
  • Include copious contact info. It’s a welcome mat that shows you value the connection.


Do you have questions about how to write a farewell letter to coworkers? Want to share an example of a farewell email that worked for you? Give us a shout in the comments. We’d be happy to reply!

Sample Farewell letter to management, co-workers or clients leaving the reluctance that I write this letter, I have loved my job and co-workers and will truly .

4 Great Email Templates For Leaving Your Job

write farewell letter to my clients

For a few years now, I wasn’t sure this day would ever really come – a day when I stop personal training for a full-time career. Even when it did, I truly believed I would switch to something else in the field, still being involved heavily in fitness. Obviously, things aren’t turning out quite the way I had envisioned them.

For the past seven years of my life, one thing has mattered more than most – helping other individuals. This mostly came through fitness. My days involved sets, reps, and workouts. I spent more time in the gym than I did anywhere else (including my apartment) during this stretch of time. I had some unbelievable experiences. More importantly, I met some absolutely amazing individuals along the way.

Each and every one of you is responsible for changing me in some way or fashion. You’ve each left an imprint on me going forward, and I hope I’ve helped you along in some ways as well.

I hope more than just giving you hard workouts, I taught you something about living a healthy and enjoyable lifestyle. I hope I led you to enjoy exercise and look forward to coming to the gym. My main target with training was to make individuals laugh and smile. I knew that if you laughed, you’d be more likely to come back for more later on in the week.

I never anticipated to leave the fitness field and dive headfirst into digital media. My passion for writing led me to continually wake up earlier and earlier to write while still servicing at least five and at most nine client sessions a day. At some points, I think the only thing that helped me make it through the day was the afternoon double or triple shot of espresso. Now, I’m sure that it wasn’t the coffee but rather the personalities I was fortunate enough to interact with on a daily basis.

We laughed. We fist-pumped on assessment days. You complained. I pressed you to go harder.

Every time I had a client tell me that they looked forward to coming to workout, I knew my job was a success, regardless of what the number on the scale or the pounds on the squat rack said.

It’s come time for me to follow a different path and passion. I’m jumping full-time into the blogging and writing field in Publisher Development at Federated Media. Although this isn’t a writing position, it allows me to combine my passion with networking and building meaningful relationships with my interest in helping others succeed. Hopefully, this career path will be just as rewarding as my time within personal training.

I want to thank each and every one of you for the time that we spent together. As much as I hope I helped to mold and change you, you changed me. I will never forget the unbelievable time I had with the amazing individuals both in Florida and in Colorado.

This isn’t farewell to fitness. I’m going to maintain my certifications and will look to train part-time. I’m always here for help and advice on life and working out. Thank you for all of your effort and perseverance.

Onward and upward.

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A Farewell Letter to My Clients

write farewell letter to my clients

Farewell Letter to Clients

Farewell letters are a professional courtesy to inform your clients that you would be taking their leave, and a well-written farewell letter will demonstrate your credibility and help you in strengthening your business contacts.
Over the course of years, or months, you must have developed a strong relationship with your clients by listening to their suggestions, complaints, needs, and providing them with good service. Writing a farewell letter to clients is a part of good work ethics. Whether you are leaving the company, or changing your position, it is important to inform your client that you will not be serving them further. Done proficiently, it will guarantee a positive impression on the client and company, ensuring an excellent feedback and further advancement in your career.

Purpose of a Farewell Letter

The intent of this letter is to inform your client regarding the following:

➤ Date on which your current position ends.
➤ The reason you are leaving.
➤ Any change in your contact details, in case the client needs to contact you.
➤ Name and contact number of the person who will henceforth, deal with the client.

Here are two samples of a farewell letter to clients for your reference -

Sample 1

Acme Incorporation,
13/2, Hay Street,
Minneapolis, MN 55440

March 19, 2013

John Smith,
12, Norfolk Avenue,
Minneapolis, MN 55321

Dear John,
I am writing this letter to inform you that I will be leaving Acme Incorporation on Mar 20, 2013 so as to join Orion International.

I leave with mixed feelings as I truly enjoyed working with you for the past 2 years. Your insightful observations and cheerful nature were instrumental in improving our services. Feel free to contact me on 555-121-2222, or through email - [email protected]

Keith Young will be in charge of your account from March 20, and I have discussed your profile in detail with him. He can be reached on 555-789-511.

Thanks again, and it has been a pleasure working with you.

Yours Sincerely,

Anne Marie

Sample 2

Abbey International Ltd,
231 Pine St,
Los Angeles, CA 90001

March 19, 2013

Gary Matthews,
Bridge Street,
Los Angeles, CA 90032

Dear Gary,

I have resigned from Abbey International and will be working as an independent supplier from April 1, 2013. Jane Spears, as my successor, will be handling your account and can be reached on 222-121-6884.

I have enjoyed working with you and appreciate the invaluable suggestions, guidance, and support you have provided over these 5 years. I look forward to staying in touch with you, and I hope that our paths cross again. I can be contacted on 222-322-7766, or via email on [email protected] I wish you well, and hope you succeed in all your future endeavors.

Thanking You,

Yours Sincerely,

Sara Williams

Consider These Pointers

There are a few tips that you would like to keep in mind while writing a farewell letter to clients.

➤ The writing style has to be formal and precise.
➤ The farewell letter should not contain any negative comments regarding the client, or the company.
➤ If you have worked with the client extensively, mention something positive about his personality.
➤ End on a positive note.

To the point and short, a farewell letter is fairly easy to write. Just remember that building a customer relationship is not just important to a business, it is also a stepping stone to a successful and productive career.

Sample Farewell letter to management, co-workers or clients leaving the reluctance that I write this letter, I have loved my job and co-workers and will truly .

7 Sample Farewell Letters to Download for Free

write farewell letter to my clients

“No company, small or large, can win over the long run without energized employees who believe in the mission and understand how to achieve it.” —Jack Welch, former CEO of GE

It’s hard to put into words what the opportunity to work at a company like Influence & Co. has done for both my career and personal growth, which is why announcing that I am moving to San Francisco with my husband next week is so bittersweet.

I’m unbelievably excited for this next adventure in our lives, but it’s also emotional to be leaving my I&Co. family. This company that Kelsey Meyer and John Hall, two people I respect more than they probably realize, built has made such an impact not only on our more than 180 clients, but also on me and the more than 60 employees on the team.

If you simply visit one of our offices, you’ll immediately understand why this is such an amazing place to work. Every employee here has a passion for helping companies build thought leadership because of our fearless leaders’ enthusiasm for and expertise in doing so.

To better understand the leadership in this company, I wanted to share the story of telling these two individuals of my departure.

The gist of my meeting with Kelsey:

Me:“Kyle [my husband] accepted an amazing job opportunity in San Francisco, and we are moving out there at the end of March. The move date is still tentative because of the house, but I wanted to let you know and thank you for everything you’ve done for me.”

Kelsey:“I couldn’t be more excited for you, and we will absolutely help with anything you need during this transition!” This was followed by about 15 more minutes of that amazing support.

We then hugged it out. (Really needed that — thanks, Kelsey.) 

The gist of my meeting with John (which, as luck would have it, I had to originally cancel; I ended up calling him an hour before his flight to Los Angeles due to scheduling conflicts):

Me:“Hey, John, I’m so sorry I had to do this over the phone. I wholeheartedly wanted to do this in person, but Kyle just accepted a position in San Francisco, and we are moving at the end of the month….”


I rambled on for about five more minutes, trying to explain what a great opportunity this was for us, and followed with “You haven’t said anything, John.”

John:“Let’s figure out how we can keep you on until you find something you love.”

Maya:“Aw, I appreciate that, John. I’m in talks with Kelsey right now about doing some freelance work, so we’re figuring that part out.”

John:“I will go rogue if I have to.”

A few giggles and many congratulations later, I let him get back to his important flight.

If this isn’t a representation of great leadership, I don’t know what is.

To Kelsey and John:

Thank you for this opportunity and for allowing me to steer our blog, The Knowledge Bank, toward becoming a top publication that people are excited to read and consider a valuable resource. (Also, thanks for letting me write things like “Who run the world? SCHUMER” in my #INBOUND15 conference recap. And for that one time I got to fill a post with GIFs of Hugh Grant dancing, Leonardo DiCaprio blowing kisses, and Jon Snow being, well, Jon Snow.)

The passion and expertise you both have regarding building thought leadership through executive branding has made such an impact on me.

To My Marketing Team:

I promise that you will find an adequate replacement and someone who can uphold the standards of our blog and marketing content. While I can’t promise he or she will be as big a Corgi fanatic, kale connoisseur, or lover of seemingly odd herbal remedies, I know you’ll find the right person. Thanks for making every day at work an absolute blast, and keep crushing goals like your bad marketing selves always do.

To Our Readers:

To this community and the blog readership that I’ve had the pleasure of speaking with and writing content for in the last two years, thank you for being so darn awesome. I know the person who steps into this role will do an amazing job and make big things happen — I can promise you that.

If there’s any content you’d like to see more of, please let us know! You’re the reason the marketing team gets up every day, and we always value your feedback. Leave us a comment below this blog post, tweet us @InfluenceandCo, or drop us a line here.

Want to Be a Part of This Amazing Team? 

That being said, WE’RE HIRING! If you love to write, work with amazing people, and enjoy using emojis to express excitement for an awesome lead month (with the potential of full-time emoji use), we may have a place for you. For more details on our content and social media manager position, visit this page: https://core.influenceandco.com/forms/content-and-social-media-manager. 

Farewell for now, Influence & Co. family. I’ll be seeing you.

Love always,


WATCH THE VIDEO ON THEME: Examples of Business Email Writing in English - Writing Skills Practice

One way to make sure your last impression at a company is as good as your first is to take the time to send a farewell message to your coworkers and clients.

write farewell letter to my clients
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