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Writing a letter of gratitude

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Writing a letter of gratitude
February 13, 2019 Wedding Anniversary Wishes 1 comment

Christopher Peterson suggests in his Primer in Positive Psychology textbook that writing a letter of gratitude to someone that made a difference.

A Thank You Letter Sample for Formal and Casual Use

thank you letter sample can be a helpful reference if you struggle to find your own words of appreciation.

Sending a message to express your gratitude will be well-received in most any situation, professional or personal.

Be sincere, use an appropriate tone-formal for a business thank you, casual for a personal note-and you will seldom go wrong. It's also important to send your thank you promptly.

Feel free to modify any thank you letter sample below for your own purpose.

When writing, let these simple steps guide you:

  • Always use the name of the person you are thanking.
  • State your thanks.
  • Discuss what you are thanking them for, and why it is special to you.
  • Mention something about your relationship with the person.
  • Say thanks again.
  • Sign off, and sign your name.

Thank You Notes


Dear Mr. Winters:

I appreciate the time you gave me for my interview this morning. Thanks for giving me the tour. Now that I’ve seen your operations I believe that my experience in managing new widget-production will serve your company well.

It was exciting to meet you and discuss the position of Production Manager. As evident in my résumé, my qualifications are up to the task you described. I am available to start immediately. You can reach me on my cell at 555-3892.

Thank you again for considering me for this position.




Hey Jim:

Thanks for helping me move this weekend. Your packing skills (and strong back) sure made things easier! I can’t believe we got it all in two trips.

Sorry you couldn’t stick around after for pizza and beer. Maybe once I get organized you and Mary can come by for a real meal! And bring the kids!

I am so lucky to have a brother like you. Thanks again.


For additional personal thank you note examples, please see our free thank you notes page.

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Writing a letter of gratitude is a great way to show appreciation for someone that made a difference in your life.

Expressing Gratitude with Thank You Notes

writing a letter of gratitude

Sending a simple thank you letter goes a long way in strengthening strong and long-lasting business relationships. You might write to a hard-working employee that shows dedication and commitment to your business. Or you might write to a loyal customer who continuously repeats purchases with you. Whoever you want to thank, it doesn’t matter. Expressing your gratitude in writing makes the recipient feel good. And, by doing so, you nurture continued loyalty to your business.

Sending out thank you letters to customers, clients and colleagues becomes a powerful way to secure an ongoing business relationship. Showing gratitude in turn encourages your top customers to sing your praises to others. This could happen through online reviews, on social media and through word of mouth.

Sample Small Business Thank You Letters

An estimated 62% of consumers search online reviews and information before purchasing a product. So the importance of sending a thank you letter becomes clear.

If you find yourself unsure how to compose a thank you letter, don’t worry. Take a look at the following 5 best thank you letter examples.

Thank You Letter to Show Customer Appreciation

Show your customers you are grateful for their business. And subsequently encourage them to keep doing business with you instead of going elsewhere. Sending your faithful customers a thank you letter cements your business relationship.

Thank you letters become even more appreciated by customers if they offer a reward. For example, try offering a discount voucher. Such rewards act as a lucrative incentive for customers to purchase from you again.

Your customer thank you letter could look something like this:

Dear [insert name],

On behalf of [insert company] I would like to say thank you for being a loyal customer. It has been a pleasure serving you and supplying you with [insert appropriate products or services] and we hope that we can have the pleasure of providing for you for many more years to come.

[Name of business] is committed to providing our customers with only the highest quality of [name of products or service] delivered through impeccable customer service.

As proof of our appreciation for your loyalty and ongoing support, we would like to give you a 20% voucher off your next purchase with us.

Once again, thank you for your ongoing business and we look forward to serving you in forthcoming months.

Best regards,

[Insert your name] [Insert your function]

Thank You Letter Expressing Employee Recognition

Quality, hard-working and dedicated employees don’t grow on trees and should be thanked to show that you recognize their hard work and loyalty. Sending a thank you letter is a personal, simple and cost-effective way to show your recognition and appreciation of your most prized company assets.

Dear [name of employee],

I would like to say thank you for all your hard work this year.

We couldn’t have got where we did this year without your ongoing dedication, commitment, creativity and talent.

Since joining the business in [year] you have gone from strength to strength and are a true asset to our company and our clients.

I look forward to working with you for many more years to come.

Thanks again.

Best regards,

[name] [title]

Festive Thank You Letter

The run up to the Christmas vacation can be the perfect time to send your regards and best wishes for the holiday season and the New Year to colleagues, clients and customers.

If you’re struggling with the right words to use on a festive thank you letter, here’s template you might want to use.

Dear [name of recipient],

As the festive season approaches, on behalf of [name of business] I would like to say thank you for all the support and commitment you have shown to us in the last 12 months.

You are an exceptionally valued [member of our team/customer/client] and I would like to send my personal thanks for your continued support.

We consider you as a friend of [name of company] and extend our warmest wishes for good health and festive cheer.

It is people like you that have helped our business get where it is today.

I hope you and your family have a magical Christmas and a Happy New Year and I look forward to doing business with you next year.

Happy Holidays.

Best wishes

[name] [title]

Thank You Letter Acknowledging a Client Visit

The arrival and prolific growth of remote, digital forms of communication has not stamped out the yearning for personal, face-to-face meetings. In fact, research shows that around 9 in ten people say small meetings are their favorite method of communication.

For clients that have taken the time and made the effort to visit your business, it is important they are adequately thanked.

Your thank you letter for client visitations could read something like this:

Dear [name of client],

On behalf of [name of company] I would like to thank you for taking the time to visit us on [date of visit].

We felt the meeting was extremely valuable in getting to know you better and securing some solid goals on how we are going to proceed with the campaign [or type of service] in the forthcoming months.

We hope you got as much out of the meeting as we did.

I look forward to our next catch up and, in the meantime, if you have any questions or queries, please don’t hesitate to get in contact with one of our team.

Thank you and best wishes.

Kind regards,

[name] [title]

Thank You Letter Recognizing Excellent Customer Service

Customer service departments can be the backbone of a business, the department that often gets the most flack and the least rewards.

Make sure you give your hard-working customer services’ team the recognition and thanks they deserve by sending them a personal letter of thanks, which could read something like this:

Dear [name of employee],

As a valued and hard-working member of our customer services department I would like to thank you for all your hard work and being such a key face behind our company.

The business has had great reviews and feedback in recent months, positivity that has been driven by our always-smiling and never flustered customer services team.

You are a vital member of our customer services department and I would like to say thank you and hope you remain part of the team for a long time to come.

Once again, thanks for your hard-work and commitment in what I know isn’t always an easy job.

Best wishes,

[name] [title]

Photo via Shutterstock

WATCH THE VIDEO ON THEME: Letter of Gratitude- How to write a thank you letter
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FREE Sample Appreciation Letters

writing a letter of gratitude

Recommendation letters are vital to your graduate school application. It's likely that you will need at least three letters and it can be hard to determine who to ask. Once you have professors in mind, they agree to write a letter, and your application is submitted, your next step should be a simple thank you note showing your appreciation.

Letters of recommendation are a lot of work for professors and they are asked to write a number of them each year. Unfortunately, the majority of students don't bother with a follow-up.

Why Send a Thank-You Note?

At its most basic, taking a few minutes to send a thank-you note is a common act of courtesy for someone who has taken the time to do you a favor, but it can also work to your benefit.

A thank-you note helps you stand out from the other students and will help keep you in the writer's good graces. After all, you may need a letter again in the future for another school or even a job.

Recommendation Letters

Professors often take great pains to write letters that honestly discuss your potential for graduate study. They will take the time to include specific details and examples that illustrate why you're a good fit for the graduate program. They will also consider other factors to suggest that you will be successful in grad school and beyond.

Their letters are not simply saying, "She'll do great." Writing helpful letters takes time, effort, and considerable thought. Professors do not take this lightly and they're not required to do it. Whenever someone does something of this magnitude for you, it's nice to show your appreciation for their time and attention.

Offer a Simple Thank You

Graduate school is a big deal and your professors are playing an important role in helping you get there. A thank you letter need not be lengthy or overly detailed. A simple note will do. You can do this as soon as the application is in, though you might also want to follow-up once you're accepted to share your good news.

Your thank you letter can be a nice email. It's certainly the quicker option, but your professors may also appreciate a simple card. Mailing a letter is not out of style and a handwritten letter has a personal touch. It shows that you wanted to spend extra time to thank them for the time they put into your letter.

Now that you're convinced that sending a letter is a good idea, what do you write? Below is a sample but you should tailor it to your situation and your relationship with your professor.

A Sample Thank You Note

Thank you for taking the time to write on my behalf for my graduate school application. I appreciate your support throughout this process. I will keep you updated about my progress in applying to graduate school. Thanks again for your assistance. It is much appreciated.

Sample letters, templates, tips, and legal requirements for non-proft you notes is just that, to thank your donors and show them your gratitude.

11+ Thank You Letter For Appreciation – PDF, DOC

writing a letter of gratitude

Personal Thank You Letter Samples

The Personal Thank You Letter

The personal thank you letter has all

but disappeared from

human communication.

Our lives have become so fast-paced.

We are so busy emailing and texting one another that we rarely take the time to jot down a few sentences of sincere greeting and appreciation.

But there are times when a handwritten thank you note

offers the personal touch that nothing else will.

You needn't shy away from the task either. Writing thank you notes can be fairly easy to do.

You just need to keep a few things in mind as you write. Here are a few tips to keep you on track.

Personal Thank You Letter Dos

and Don’ts

  1. Do name the gift specifically and early in the note.
  2. Do focus on the giver of the gift while you write.
  3. Do associate the gift and the giver in your thoughts. It really is the thought that counts!
  4. Do express the significance of the gift to you.
  5. Do express your feelings about the gift--but only if your feelings are positive.
  6. Do send your thank you note within a reasonably short time--ideally within a week or two. If you are really late, then acknowledge this with a brief apology in the note. Then move on to expressing your sincere gratitude for the gift.
  7. Don't lie about how you feel about the gift. If you don't like it, focus on your feelings about the person and your appreciation of he or she thinking of you.
  8. Don't mention the amount of a monetary gift specifically in the note. Doing so may offend the giver.


Thank You Letter Samples

Personal Thank You Letter for a Kind Act

Dear Frank:

It's been said that "A friend in need, is a friend indeed." No words could better describe what your friendship has meant to us over the years.

Marie and I appreciate your taking the kids out to dinner last Thursday, so that we could be with her mom at the hospital.

It's wonderful to have friends like you, who are always there for us when we need you most.

Marie and I want you to know that we cherish your friendship. Should you ever need us in any way, please don't hesitate to call on us.

With warm affection,

Tim and Marie


Personal Thank You Letter for a Gift

Dear Mike:

When I opened my mailbox and saw the Stony Brook double

chocolate pecan cookies, I was surprised and delighted. How did you remember that they were my very favorite cookies?

What an awesome treat! I truly enjoyed every one of them. Thank you for thinking of me in such a meaningful way.

You’re the best!

If you're interested in seeing

more personal thank you letters, visit

our Sample Thank You Notes page.

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WATCH THE VIDEO ON THEME: Writing gratitude letters

A new study says sending gratitude letters and thank-you notes may have unexpected benefits for recipients and senders.

writing a letter of gratitude
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