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Writing letter to congressman format

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Writing letter to congressman format
May 17, 2019 Wedding Anniversary Wishes 1 comment

Do letters to U.S. Senators and Representatives do any good? They certainly can and are more likely to be effective if written the right way.


Dear Representative/Senator :


As a constituent and a graduate, I urge you to support .
This issue is important because .
The federal government role in will ensure
that America as a nation continues to prosper. Continued investment in
, ensures that we can continue to
make strides in this sector and to lead the way in innovation. If not for
, we will surely lose our competitve
advantage. Here are some specific facts to help illustrate my point.

  • Fact 1
  • Fact 2
  • Fact 3
  • Fact 4

Your support for is critical because I have
benefited from the program. (Your Story)

More to the point, the people I serve have benefited from it. There are several 
constituents in (state/district) that are benefiting from (program). Please
ensure that you support and remain committed to benefiting
all of American society. Thank you for your consideration and please feel free
to contact me if you would like to discuss this issue further.


Sincerely,


Your Name
Your Title (if applicable)


Optional:
Your Address
Your City, State Zip
Your Phone Number

Handwritten letters always receive more attention than preprinted materials. So if you are writing about a general inquiry or topic, taking the extra time to send a.

Writing to Policy Makers

writing letter to congressman format

To address issue that are unique to your state, you can help your own business by contacting members of your state legislature. Keep them informed of legislation or regulations affecting you, your business, and the meat industry.


Tips on Writing Congress

The letter is the most popular way to contact a Congressional office. If you decide to write a letter, the list below reviews some helpful suggestions that will improve the effectiveness of the letter.

  1. Your letter should be short, preferably one page, courteous and to the point.
  2. Write only about one issue.
  3. You should state the purpose of your letter in the first paragraph.
  4. If you are writing about particular legislation, identify it as Senate Bill: S._____, or House Bill: H.R._____.
  5. State your support or opposition to the bill. Mention key points and use examples to support your position.
  6. Mention key points and use examples to support your position.

Addressing Correspondence

To a Senator

    • The Honorable (full name)
    • ____ (Room number) ____ (Name of) Senate Office Building
    Dear Senator (last name):

To a Representative

    • The Honorable (full name)
    • ____ (Room number) ____ (Name of) House Office Building
    • United States House of Representatives
    Dear Representative (last name):

Note: When you write to the Chair of a Committee or to the Speaker of the House, you should address them as: Dear Mr. Chairman or Madam Chairwoman, or Dear Mr. Speaker.


Tips on Emailing Congress

Generally, the same guidelines apply as with writing letters to Congress. You may find and email your Senators and Representatives directly from the website www.congress.org. For the subject line of your e-mail, identify your message by topic or bill number. The body of your message should use this format:

    • Dear (Title) (Last Name),

Visiting Members of Congress

If you decide to visit members of Congress, the list below reviews some helpful suggestions that will improve the effectiveness of your visit.

  1. Determine who you want to see and plan your visit carefully.
  2. Make an appointment by contacting the Member’s appointment secretary or scheduler. Explain the purpose for the meeting and who you represent.
  3. Be prompt for the meeting and patient. Also be flexible. It is not uncommon for a Member to be late, or have the meeting interrupted, due to crowded schedules. You might have to continue your meeting with a staff person.
  4. Be well-prepared. Bring information and materials supporting your position. The Member may not know a lot about the issue, so it is your job to educate her or him.
  5. Be political! Demonstrate the connection between what you are asking and the Member’s constituency. Tell how you can help and ask the Member for a commitment!
  6. Follow up! Be ready to answer questions or provide additional information. Follow up your meeting with a thank you letter outlining what you discussed during the meeting, and send along additional materials or information requested.
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Tips for effective letter writing to state legislators and other officials

writing letter to congressman format

Abbess,
    Christian Orthodox       
Abbot,
    Christian Orthodox        
Accountant        
Acting Official       
Adjutant General     
Admiral         
Admiral, Texas Navy  
Adventist Minister       
Alderman         
Archbishop, Catholic        
Archbishop,
   Christian Orthodox        
Archdeacon, Episcopal        
Archimandrite        
Architect
Archpriest        
Ambassador, Goodwill
Ambassador of one country
   to another country      
Ambassador of the U.S.
   to another country
   by a U.S. citizen       
Ambassador of the U.S.
   to the U.K.  
American Indian Chief        
Assemblyman
   U.S., State / or           
   Assemblywoman            
Assistant Secretary
Associate Justice,
   U.S. Supreme Court          
Associate Justice of a
   State Supreme Court
Astronaut      
Attorney         
Attorney General           
Attorney General,
       Assistant   
Attorney, U.S.         
Australian Officials    
Awards, Name on an

Baron, Baroness           
British Officials,
   Royalty, Nobility     
Brother, Catholic         
Brother,
   Christian Orthodox          
Bishop, Catholic            
Bishop,
   Christian Orthodox         
Bishop, Episcopal        
Board Member     
Boy        
Brigadier General       
Business Cards      

Canadian Officials    
Candidate    
Captain,
   USA, USAF, USMC     
Cardinal             
Certificate, Name on a 
Chairman
    Federal Reserve      
Chairwoman      
Chancellor      
Chaplain in the
    Armed Services        
Chaplain of Congress          
Chargé d’Affaires         
Chief Executive Officer 
Chief Judge          
Chief Justice,
      U.S. Supreme Court 
Chief Justice, of a State
      Supreme Court             
Chief of Police          
Chief of Staff     
Chief Operating
   Officer          
Child            
Chiropractor     
City Manager    
Clergy & Religious
    Officials     
Club Official          
Colonel, Kentucky      
Colonel, USA, USAF,
    or USMC     
Commandant       
Commissioner, Court     
Commissioner         
Commodore of a         
      Yacht Club         
Congressman, U.S.               
Congresswoman, U.S.   
Consul and or
   Consul General    
Consultant      
Corporate Executive         
Councilman
    Councilwoman      
Counselor (Diplomat)     
Countess     
County Officials       
Couples     
    U.S. Military
    U.S. Officials
    Private Citizens    
    Same Sex
Curator        

Dalai Lama          
Deacon         
Dean, academic            
Dean, clergy            
Deceased Persons        
Degree, honorary      
Delegate, U.S., State            
Dentist             
Deputy Chief of Mission
Deputy Marshal
Deputy Secretary      
Designate, Elect,
    Pro Tempore      
Diploma, Name on a   
Diplomats      
Director      
District Attorney           
Doctor, Chiropractor     
Doctor of Dentistry           
Doctor of Medicine              
Doctor, Military           
Doctor of
   Veterinary Medicine          
Doctor, Optometrist   
Doctor of Osteopathy            
Doctor, Other Disciplines     
Doctorate        
Doctorate, honorary      

Earl            
Elect, Designate
   Pro Tempore      
Emeritus/emerita     
Eminence     
Emperor    
Engineer    
Esquire, Esq.       
Excellency           

Family     
Fiancee      
Firefighter    
First Names, Use of
   Formal / Informal    
First, Second,
   Third, etc .       
First Lady, Spouse
   of thePresident of
   the United States 
First Lady, Member
    of Her   
    White House Staff      
First Lady, Spouse
   of a U.S. Governor
   or Lt. Gov.    
First Lady, Spouse
   of a U.S. Mayor    
First Lady
   of a Church      
First Lieutenant   
Former Officials    
Freeholder       

Gay Couple      
Geshe
General
    USA, USAF, USMC
Girl       
Goodwill Ambassador      
Governor General         
Governor, Lieutenant 
Governor, Lt., Spouse   
Governor, Tribal Council          
Governor, U.S. State       
Governor, Former    
Governor
    Spouse of     
Governor's Staff,
    Member of     
Governors, Board of 

High Commissioner    
Honorable, The          
Honorary Ambassador      
Honorary degrees
Honorary doctorate    
Honourable, The       

Indian Chief         
Inspector General    
Interim Official   
Introductions       
Invitations  
   Writing &  
   Addressing  
Invitations
   Military:
    Writing &
    Addressing

Judge, former     
Judge of US City
     County or State     
Judge, US Federal            
Junior, Senior,
    I, II, III, etc.       
Justice, Associate
     Federal
     Supreme Court
Justice, Associate
     State
     Supreme Court

King     
Knight      

Late, The
   (deceased persons)        
Lawyer      
Lesbian Couple    
Lieutenant     
Lieutenant Colonel,     
   USA, USAF, USMC          
Lieutenant General,
   USA, USAF, USMC      
Lieutenant Governor         

Ma'am          
Major
   USA, USAF, USMC  
Major General,
   USA, USAF, USMC   
Man, business          
Man, social          
Marquess / Marchioness  
Married Women       
Marshal for a
   Judicial District, U.S. 
Mayor, U.S. City   
Mayor, Canadian City    
Mayor Pro Tempore      
Mayor, Vice    
Medic      
Minister,
   Protestant Clergy       
Miss      
Monk,
   Christian Orthodox     
Monsignor       
Most Reverend, The        
Mother Superior     
Mr. (Social)      
Mr. (Business)      

Most people write to their Congressman to express their opinion about a receives hundreds of letters a day -- sometimes thousands of letters a day -- a short.

Thank You Letter

writing letter to congressman format

Senators' Contact Forms

When sending messages to your senator, please include your return postal mailing address.  

Postal Mail

Please include your return postal mailing address when corresponding with a Senate office.

  • You can download the list of senators names and addresses and convert this into a spreadsheet for easy management of senators' names and office addresses.

            Directions:
            1) Go to  the senators contact page and click the XML link.
            2) Save the file to your desktop.
            3) Using Excel, or your preferred spreadsheet, open the XML file.
            4) If the program prompts you to choose a display for the information "Open as a XML table".

  • You can also direct postal correspondence to your senator as follows:

    The Honorable (Name)
    United States Senate
    Washington, D.C. 20510

    Dear Senator (Name)

        For correspondence to a Senate committee or to a Senate committee chair:

    (Name of Committee)
    United States Senate
    Washington, D.C. 20510

or

    The Honorable (Name)
    Chairman, Committee on (Name)
    United States Senate
    Washington, D.C. 20510

Telephone

You may phone the U.S. Capitol Switchboard at (202) 224-3121. A switchboard operator will connect you directly with the Senate office you request.

WATCH THE VIDEO ON THEME: How To Write Letters to Politicians and Bureaucrats

Tips for Writing a Letter to Your Member of Congress. Much of a lawmaker's time is spent in Washington D.C.; therefore, written communication is a critical piece.

writing letter to congressman format
Written by Kalar
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